Generic Job Description
Job Title: Junior Legal Secretary
Reports to: Fee Earners and Head of Department
Job Purpose
Legal secretaries provide secretarial and administrative support to lawyers and Partners.
Key liaison relationships are:
• Partners and Fee-earners
• Team Managers
• Secretaries
• Support Staff
(Note: this job description is generic and therefore, is not an exhaustive list of duties and responsibilities; these will be determined by each department).
The Role
Key Responsibilities and Duties include:
- Word processing/typing and collating correspondence and other documents from audio/digital dictation, amending and formatting documents quickly and accurately – minimum of 65 wpm required.
- Day to day typing of letters, memoranda, monthly reports, bills, file notes etc.
- Taking messages accurately and passing to appropriate person(s).
- Keep information confidential.
- Creating and amending legal documents.
- Maintaining diary systems for fee earners, arranging booking meetings.
- Handling expense claims for fee earners.
Maintain an effective filing system liaising with the Legal Administrator.
- Receiving and sorting incoming mail where required.
- Organising travel arrangements and any other ad hoc duties as and when required.
Scheduling files for archiving and retrieval of files from storage.
- Monthly billing.
- Working as part of a team to ensure that effective secretarial cover is maintained.
- Ensuring compliance with quality standards and the firm’s policies in general.
- Other support services including taking minutes of meetings and initiating and replying to correspondence on routine matters.
Person Specification – experience and attributes required:
- Previous legal secretary experience including billing is essential
- Good secretarial skills, such as an eye for detail.
- Enjoy working in a busy environment.
- Have excellent/fast and accurate typing skills (65+wpm).
- A spirit of co-operation and a positive ‘can do’ attitude.
- Excellent English verbal and written communication skills are essential including the ability to relate to people at all levels.
- Good at spelling and grammar.
- Ability to effectively prioritise, excellent organisation and administrative ability.
- Ability to use initiative and to work well under pressure/to deadlines.
- High proficiency in all Microsoft office packages is a must together with use of House Styles. Previous use of working with Visual files and laser forms desired.
- Good Team player.
- A willingness and capability to serve client needs and handle client relations at the highest level.
- Professional telephone manner and the ability to take messages effectively and efficiently.
- Ability to multi-task.
- Commitment to the success of the firm.
- Personable, but highly professional.
- Flexibility to work outside normal office hours may be required from time-to-time.
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Job Description
Job Title: Float Secretary
Reports to: Senior Float Secretary / HR Officers
Job Purpose
To provide secretarial support to various departments. The departments can change on a daily basis and thus this role is both challenging yet exciting.
Key liaison relationships are:
· Partners and Fee-earners
· Team Managers
· Secretaries
· Support Staff
(Note: this job description is generic and therefore, is not an exhaustive list of duties and responsibilities, these will be determined by each department).
The Role
Key Responsibilities and Duties include:
· Word processing/typing and collating correspondence and other documents from audio/digital dictation, amending and formatting documents quickly and accurately – minimum of 65wpm required.
· Digital Dictation.
· Keep information confidential.
· Taking messages and relaying accurately to appropriate person(s).
· Creating amending legal documents.
· Receiving and sorting incoming mail where required.
· Scheduling files for archiving and retrieval of files from storage.
· Monthly billing.
· Working as part of a team to ensure that effective secretarial cover is maintained.
· Ensuring compliance with quality standards and the firm’s policies in general.
· Other support services including taking minutes of meetings and initiating and replying to correspondence on routine matters.
· Maintaining diary systems for fee earners, arranging booking meetings.
· Handling expense claims for fee earners.
· Organising travel arrangements and any other ad hoc duties as and when required.
· Liaising with other float and remote secretaries with regards to work loads and assisting where possible.
· Ability to cover for Team Managers and their duties.
Person Specification – experience and attributes required:
· Must have previous Legal Secretarial experience, ideally gained in the Property, Employment and Litigation departments, although BWB are open to all disciplines.
· Experience of billing.
· Good secretarial skills, such as an eye for detail.
· Ability to communicate with people at all levels.
· Enjoy working in a busy environment.
· Commitment to the success of the firm.
· Have excellent/fast typing skills (65+wpm).
· A spirit of co-operation and a positive ‘can do’ attitude.
· Good spelling and grammar.
· Serve client needs point.
· Excellent English verbal and written communication skills are essential including the ability to relate to people at all levels.
· Ability to prioritise, excellent organisation and administrative ability.
· Ability to use initiative and to work well under pressure/to deadlines.
· Good Team player.
· Professional telephone manner and the ability to take messages effectively and efficiently.
· Ability to multi-task.
· Personable, but high professional.
· High proficiency in all Microsoft office packages is a must together with use of House Styles. Previous use of working with Visual Files and laser forms desired.
· Flexibility to work outside normal office hours may be required from time-to-time.
Please send a covering letter and your CV to Sian Taylor - recruitment@bwbllp.com if you are interested in this vacancy.
