JOB TITLE:

Accounts Assistant.

REPORTING TO:

The Finance Manager

PURPOSE OF THE ROLE:

We are looking for an experienced Accounts Assistant to join our existing Accounts Department team of 3, working in a busy, high volume environment.

This is a number 2 role to the Finance Manager.

The main purpose of the role is to record daily all financial data covering both Office and Client accounts in a timely manner and with strict adherence to Solicitors Accounts Rules.

To assist with the production of monthly and annual management reports, month and year end processes, training of accounts staff and dealing with accounts queries from staff within the firm and externally.

Finally, to provide cover in the absence of a team member.

DUTIES AND RESPONSIBITIES:

·         Bank reconciliations

·         Monitoring the client bank account via the internet throughout the day and advising staff promptly of monies received and recording all receipts and payments

·         Checking and recording client bills on a daily basis and at month end.

·         Proactive approach to identifying sums received via bank transfer and the transfer of client to office funds on a daily basis.

·         Recording and printing cheque requests, recording and processing bank transfers and international payments.

·         Processing client credit card receipts over the telephone and when client present.

·         Banking of cheques received.

·         Resolving various accounts related queries from staff within the firm, from our bankers and suppliers, by email and telephone.

·         Preparations of adhoc reports on excel. Printing management reports throughout the month and at month end and assisting with the production of bespoke reports on excel.

·         Assisting with the training of Accounts staff in new processes and systems as they arise.

·         Assisting with VAT inspections and annual Audit of accounts and filing and archiving of records in preparation of audit.

CANDIDATE:

The ideal candidate will have the following skills:

·         Accurate and organised with a good eye for detail and a strong knowledge of the SARS.

·         Working well within a team you must also be able to work autonomously and stay focused in an environment that becomes fast-paced at various times during the month.

·         Familiar with working in a busy, high volume and professional environment and able to prioritise to work to deadlines and with a degree of flexibility.

·         Fast and accurate data entry.

EDUCATION:

You will ideally be AAT qualified or equivalent with a minimum of 3 years in the legal accounts of solicitors firms.

Educated to GCSE standard or equivalent

I.T literate with good Word and Excel skills

BWB London LLP, uses SOS Legal Accounts with Visualfiles case management system, and Coutts Bankline, Online Banking.

If you are interested in applying for the above post, please send a covering letter and CV to the following address:  recruitment@bwbllp.com